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What is a Resignation Letter?
A resignation letter is a formal written notice informing your employer of your intention to leave your position. It serves as an official record of your departure and is typically required as part of your employment contract's notice provisions.
While a resignation can sometimes be given verbally, a written letter provides a clear, dated record that protects both the employee and employer. It outlines the effective date, confirms the notice period, and helps ensure a smooth transition.
When should I write a Resignation Letter?
You should write a resignation letter if you:
- Have decided to leave your current position
- Want a formal, dated record of your resignation
- Need to confirm your notice period and last working day
- Want to leave on professional, positive terms
- Are required by your employment contract to resign in writing
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What Makes a Good Resignation Letter?
A resignation letter is a formal document notifying your employer of your intention to leave your position. It serves as an official record of your departure and typically includes your last working day, in line with your contractual notice period.
A strong resignation letter should be concise, professional, and respectful. It clearly states your intention to resign, your final working date, and — where appropriate — a brief expression of gratitude for the opportunity.
Avoid negativity, lengthy explanations, or airing grievances. The goal is to leave on good terms and maintain your professional reputation. Keep the tone positive and forward-looking.
Key elements to include: the recipient's name and title, your role, the effective resignation date, a short thank-you, and an offer to assist with the transition.